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We're Hiring:Â Executive Assistant - Finance & Ops
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Be the Backbone Behind the Scenes
Being a great EA in finance & ops doesn’t mean dabbling in the numbers. It means living in them. It means catching the $7 discrepancy no one else saw, spotting patterns before they become problems, and making sure every invoice, receipt, and report is exactly where it should be. You’re the person we trust because when you close a loop, it stays closed.
Sometimes it’s reconciling months of transactions. Sometimes it’s untangling a vendor payment mess. Sometimes it’s building a tracking system in Google Sheets so intuitive and powerful it feels like magic. If there’s a way to automate it, you’ll find it. If there’s a formula for it, you’ve already built it.
That’s the kind of behind-the-scenes precision we’re building.
At CCI, a finance & ops EA isn’t just “support.” You’re the quiet engine that keeps the business running without a single screw loose. You’ll handle financial coordination, ops systems, and the kind of process improvements that make accountants smile. We don’t need you to be flashy. We need you to be meticulous, proactive, spreadsheet-sorcerer-level detail-obsessed—the kind of organized that makes the rest of us a little nervous, in the best way.
Be the Finance Hawk Who Never Misses a Cent
You’ll live in the numbers. Reconciling transactions, chasing down payment mysteries, keeping budgets on point, and spotting the $7 error before it snowballs into a $7,000 problem. If it’s money in, money out, or money in limbo; you’ve got it handled.
Turn Spreadsheets into Works of Art
You don’t just “use” Google Sheets, you bend it to your will. Formulas, pivot tables, automations, dashboards… if it can be tracked, analyzed, or optimized, you’ll build a system for it that’s so good the rest of us will wonder how we ever lived without it.
Be the Systems & Ops Linchpin
This isn’t your average “assistant” role. You’re the go-to for making sure processes are airtight, deadlines don’t slip, and operations run so smoothly that people only realize your genius when you finally take a vacation. If it’s behind the scenes, you’re the one pulling the strings—and loving every second of it.
Why This Role Is DifferentÂ
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We don’t treat assistants like task rabbits. At CCI, you're part of the backbone of our business.  Trusted, respected, and looped in on what actually matters.
– You’ll support core operations, keeping projects moving and leaders focused
– You’ll catch what others miss: the gaps, the bottlenecks, the “wait… did anyone follow up on that?” moments
– You’ll help create a culture of calm execution, not chaos
– You’re not just helping us look polished, you make us run that way
Who This Role Is Perfect For
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You’re the kind of person who could make a CFO jealous with your attention to detail. You don’t just remember the details no one else does, you anticipate them before we even know they exist. You thrive on bringing order to chaos, spotting gaps before they turn into fires, and building systems that run so smoothly people forget the work it took to create them.
You’ll be our CEO's day-to-day right hand. That means keeping her calendar, inbox, and priorities one step ahead so she can stay focused on leading the company. You’ll think through a financial report more thoroughly than she can, design a system that plugs every hole before we spring a leak, and make sure nothing in ops or recruiting slips through the cracks.
You’re ready to work directly with a CEO who lives in the worlds of operations, finance, and team building and you’re even more ready to keep her organized, efficient, and supported so she can lead at her best. If you’re the kind of person who can see three steps ahead, close loops without being asked, and make her life run smoother than anyone thought possible, this is your role.
